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Nominations Troubleshooting
Jun. 7th, 2022 11:45 am![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
thisaintbc If you have any issues with nominations, you can let us know about them by commenting on this post!
Jun. 7th, 2022
thisaintbcthisaintbc1. For this exchange, in the interest of keeping our first round as manageable as possible, we'll be limiting the fandoms to Thai, Taiwanese, and Filipino shows. Both BLs and GLs are eligible. If there's another country you’d like included, please let us know and we'll consider it for the next round.
2. All works must be focused on something drawn from one of the nominated shows; crossovers and fusions are welcome, provided at least one of the primary focuses of your work is a character, actor, etc from a nominated show.
3. Size/length requirements: all fic must be at least 1k; vids must be at least 30 seconds; fanart must be complete, no sketches (finished artwork done in a sketch style is fine); all other works must represent an equivalent amount of work (we consider 3-5 hours of labor to be a good yardstick to measure this by).
4. RPF is by request only: if your recipient did not request RPF, please do not gift them it - and on the other hand, if you want RPF, you must specifically request it in order to receive it.
5. Unless otherwise requested, all works must represent both new and complete work; you may not have previously posted your work elsewhere online, and WIPs are not allowed. Posting the next work in a series, a remix of a previous work, or something else along those lines is fine, however.
6. Although it isn’t technically a requirement, we strongly recommend that all works be beta’d. We are happy to help boost any and all beta search posts you tag us in, or if you’d rather the yuletide discord server’s “hippo” anonymous beta search system is open to anyone regardless of their participation in yuletide.
7. All participants must check in with us via email on July 23rd. If you will be unavailable on July 23 or can’t check in via email for some reason, please arrange with us in advance to have your progress check before July 23 or on a different platform. If we have not heard from you by 12pm US Mountain Time on July 25th at the absolute latest, we will assume you have defaulted and will start looking for a pinch hitter.
8. If you think you might not be able to finish on time, please let us know as soon as possible. Please try to be realistic with yourself (and with us!) about whether you will finish; while of course we hope everyone who signs up will create something for the exchange, the more time we can give to pinch hitters, the better. If you default and end up finishing on time anyways, we’re happy for you to submit your work to the collection as a treat - and we’re sure your recipient won’t be upset to receive two gifts!
9. There are no penalties for defaulting if you do so on or by the mandatory July 23 check in, or if you default after the check in and contact us about it before the end of the day on August 5th. We understand that life happens and sometimes these things are unavoidable. If you simply disappear with no word whatsoever, though, we may consider not allowing you to participate in the next round of the exchange (if it continues to run).
10. All works must remain secret until go-live. Sharing your work privately with a friend or beta is fine, but please do not share details about your work on public social media accounts. Do not share the identity of any creators until after reveals. Let people have the fun of the surprise of opening their gift and trying to figure out who made what!
11. All works must be shareable; locked vids must provide passwords, etc.
12. No bashing of other pairings/characters or other participants. We shouldn't have to say this, but play nice. We will not tolerate instances of abusive behavior regarding gender identity or expression, age, ethnicity, language, class, culture, sexual orientation, race, ability, or size.
13. Mods reserve the right to request the addition of warnings. If you choose not to warn for certain elements of your work in the form of tags, we may ask you to include an author's note with warnings instead.
14. While you are welcome to explore difficult topics in your work (particularly if it’s something your recipient has requested), mods may ask that works we feel advocate for exclusive, derogatory, or discriminatory stances and language be altered. We realize there’s a lot of gray area here, so if this does come up we will contact you privately to have a conversation about your goals and intentions for the work and how best to proceed. That said, if the work cannot be altered and/or warned for to both the mod team’s and the creator’s satisfaction, we may decide not to accept the work into the collection. Mods’ decisions on what constitutes advocating for discriminatory stances and whether to accept works into the collection are final.
2. All works must be focused on something drawn from one of the nominated shows; crossovers and fusions are welcome, provided at least one of the primary focuses of your work is a character, actor, etc from a nominated show.
3. Size/length requirements: all fic must be at least 1k; vids must be at least 30 seconds; fanart must be complete, no sketches (finished artwork done in a sketch style is fine); all other works must represent an equivalent amount of work (we consider 3-5 hours of labor to be a good yardstick to measure this by).
4. RPF is by request only: if your recipient did not request RPF, please do not gift them it - and on the other hand, if you want RPF, you must specifically request it in order to receive it.
5. Unless otherwise requested, all works must represent both new and complete work; you may not have previously posted your work elsewhere online, and WIPs are not allowed. Posting the next work in a series, a remix of a previous work, or something else along those lines is fine, however.
6. Although it isn’t technically a requirement, we strongly recommend that all works be beta’d. We are happy to help boost any and all beta search posts you tag us in, or if you’d rather the yuletide discord server’s “hippo” anonymous beta search system is open to anyone regardless of their participation in yuletide.
7. All participants must check in with us via email on July 23rd. If you will be unavailable on July 23 or can’t check in via email for some reason, please arrange with us in advance to have your progress check before July 23 or on a different platform. If we have not heard from you by 12pm US Mountain Time on July 25th at the absolute latest, we will assume you have defaulted and will start looking for a pinch hitter.
8. If you think you might not be able to finish on time, please let us know as soon as possible. Please try to be realistic with yourself (and with us!) about whether you will finish; while of course we hope everyone who signs up will create something for the exchange, the more time we can give to pinch hitters, the better. If you default and end up finishing on time anyways, we’re happy for you to submit your work to the collection as a treat - and we’re sure your recipient won’t be upset to receive two gifts!
9. There are no penalties for defaulting if you do so on or by the mandatory July 23 check in, or if you default after the check in and contact us about it before the end of the day on August 5th. We understand that life happens and sometimes these things are unavoidable. If you simply disappear with no word whatsoever, though, we may consider not allowing you to participate in the next round of the exchange (if it continues to run).
10. All works must remain secret until go-live. Sharing your work privately with a friend or beta is fine, but please do not share details about your work on public social media accounts. Do not share the identity of any creators until after reveals. Let people have the fun of the surprise of opening their gift and trying to figure out who made what!
11. All works must be shareable; locked vids must provide passwords, etc.
12. No bashing of other pairings/characters or other participants. We shouldn't have to say this, but play nice. We will not tolerate instances of abusive behavior regarding gender identity or expression, age, ethnicity, language, class, culture, sexual orientation, race, ability, or size.
13. Mods reserve the right to request the addition of warnings. If you choose not to warn for certain elements of your work in the form of tags, we may ask you to include an author's note with warnings instead.
14. While you are welcome to explore difficult topics in your work (particularly if it’s something your recipient has requested), mods may ask that works we feel advocate for exclusive, derogatory, or discriminatory stances and language be altered. We realize there’s a lot of gray area here, so if this does come up we will contact you privately to have a conversation about your goals and intentions for the work and how best to proceed. That said, if the work cannot be altered and/or warned for to both the mod team’s and the creator’s satisfaction, we may decide not to accept the work into the collection. Mods’ decisions on what constitutes advocating for discriminatory stances and whether to accept works into the collection are final.
thisaintbcQ: What kind of works can I request or make for this exchange?
>We’ve limited what you can request/offer to fic, podfic, art, and vids. However, if you select “any” gift format, you’re granting your gifter carte blanche to make you any kind of work they like (so long as it meets the basic requirements of fulfilling your request). If you select “any” and there is a gift format you do not want to receive (say poetry just really isn’t your thing), please indicate as much in your request’s description field or in your exchange letter.
Q: What are the size/length requirements?
>All fic must be at least 1k; vids must be at least 30 seconds; art must be complete, no sketches (although finished artwork done in a sketch style is fine); and all other works must represent roughly an equivalent amount of work (we consider 3-5 hours of labor to be a good yardstick). You can always feel free to make things that are larger than what’s listed here; these are simply the minimum requirements.
Q: What about pinch hits?
>Pinch hits may be smaller than the requirements listed above out of necessity. Pinch hitters are still required to submit new, complete, and well-made works and do their best to fulfill one of the recipient’s requests, but if a pinch hit fic is less than 1k/vid is less than 30 seconds/etc, that’s okay.
Q: I’m not sure if I want to take part in the actual exchange. Can I just sign up to be a pinch hitter?
>Yes please! Every exchange needs pinch hitters for one reason or another, and we'd be delighted to have you! Shoot us an email at blexchangemultifandom@gmail.com with the subject line “Pinch Hitter Volunteer”. Please be sure to include your email address, the fandom(s) you’re able to make works for, what format(s) you can create, and optionally one alternative way to contact you in the body of your email.
Q: Help! I can’t find a beta!
>Tag us in your beta search posts on social media so we can help boost them! We also highly recommend the yuletide discord server’s “hippo” system, which is an anonymous beta search system facilitated by go-betweens referred to as “hippos”. Anyone can join the server and use this system, regardless of their participation in yuletide.
Q: Are there penalties for defaulting?
>The short answer is: not if you tell us about it. There are no penalties for defaulting if you default on or by the mandatory July 23rd check in, or if you default after the check in and contact us about it before the end of the day on August 5th. If you simply drop off the face of the earth and don’t post a work by the due date without saying anything to us about it, we may consider not allowing you to participate in the next round of this exchange (if it continues to run).
Q: Can we make treats?
>Yes! If you default but end up finishing anyways, you can post your work as a treat! Requests will be made public once all works for the gift exchange (not including pinch hits) have been submitted to the collection, and at that point anyone will be able to create treats based on any requests that they want. All treats must be posted before the collection closes at the end of the day on North American Labor Day, September 5th.
Q: How do I stay in the loop?
>The mods will post reminders, updates, and other important notices to our twitter account, to blexchange.dreamwidth.org, and to the discord server. Please make sure you are following/watching/etc at least one of these three places so you know what’s going on!
Q: Signing up and/or posting is a little confusing. Help?
>Here’s a helpful tutorial on AO3 gift exchanges. If you’ve read through all of our rules, FAQs, and instructions and through this tutorial and you still have questions or aren’t sure how to proceed, feel free to contact us at blexchangemultifandom@gmail.com.
>We’ve limited what you can request/offer to fic, podfic, art, and vids. However, if you select “any” gift format, you’re granting your gifter carte blanche to make you any kind of work they like (so long as it meets the basic requirements of fulfilling your request). If you select “any” and there is a gift format you do not want to receive (say poetry just really isn’t your thing), please indicate as much in your request’s description field or in your exchange letter.
Q: What are the size/length requirements?
>All fic must be at least 1k; vids must be at least 30 seconds; art must be complete, no sketches (although finished artwork done in a sketch style is fine); and all other works must represent roughly an equivalent amount of work (we consider 3-5 hours of labor to be a good yardstick). You can always feel free to make things that are larger than what’s listed here; these are simply the minimum requirements.
Q: What about pinch hits?
>Pinch hits may be smaller than the requirements listed above out of necessity. Pinch hitters are still required to submit new, complete, and well-made works and do their best to fulfill one of the recipient’s requests, but if a pinch hit fic is less than 1k/vid is less than 30 seconds/etc, that’s okay.
Q: I’m not sure if I want to take part in the actual exchange. Can I just sign up to be a pinch hitter?
>Yes please! Every exchange needs pinch hitters for one reason or another, and we'd be delighted to have you! Shoot us an email at blexchangemultifandom@gmail.com with the subject line “Pinch Hitter Volunteer”. Please be sure to include your email address, the fandom(s) you’re able to make works for, what format(s) you can create, and optionally one alternative way to contact you in the body of your email.
Q: Help! I can’t find a beta!
>Tag us in your beta search posts on social media so we can help boost them! We also highly recommend the yuletide discord server’s “hippo” system, which is an anonymous beta search system facilitated by go-betweens referred to as “hippos”. Anyone can join the server and use this system, regardless of their participation in yuletide.
Q: Are there penalties for defaulting?
>The short answer is: not if you tell us about it. There are no penalties for defaulting if you default on or by the mandatory July 23rd check in, or if you default after the check in and contact us about it before the end of the day on August 5th. If you simply drop off the face of the earth and don’t post a work by the due date without saying anything to us about it, we may consider not allowing you to participate in the next round of this exchange (if it continues to run).
Q: Can we make treats?
>Yes! If you default but end up finishing anyways, you can post your work as a treat! Requests will be made public once all works for the gift exchange (not including pinch hits) have been submitted to the collection, and at that point anyone will be able to create treats based on any requests that they want. All treats must be posted before the collection closes at the end of the day on North American Labor Day, September 5th.
Q: How do I stay in the loop?
>The mods will post reminders, updates, and other important notices to our twitter account, to blexchange.dreamwidth.org, and to the discord server. Please make sure you are following/watching/etc at least one of these three places so you know what’s going on!
Q: Signing up and/or posting is a little confusing. Help?
>Here’s a helpful tutorial on AO3 gift exchanges. If you’ve read through all of our rules, FAQs, and instructions and through this tutorial and you still have questions or aren’t sure how to proceed, feel free to contact us at blexchangemultifandom@gmail.com.